FAQs

Hey, what’s a website without FAQ’s…yep we got ’em, and if your answer is not here, or you find them so intriguing that you just have to have more contact us.

Keep Financials offers two main outsourced services: outsourced Accounting services and outsourced Controller/CFO services. As an ad hoc service, we can also help get your books in order (clean up, catch up, set up services).

Anytime is a good time to consider outsourcing your Accounting needs. Whether your business is pre-revenue and you’d like to start with clean and accurate books, or if your small business is more established and you just need simple, accurate, and timely reports…we can help!

If you’re looking for a strategic partner to help you grow your small business, exploring a merger or acquisition, or seeking additional funding or new service providers, it could be a good time to consider an outsourced CFO. Anytime you’re ready to take your business to the “next level,” it’s a sign that you should consider hiring a CFO for a fraction of time to help get you on that path.

For a larger business, an outsourced Controller is a good option to oversee accounting operations and coordinate with ownership on items like tax matters.

We require a 6-month minimum contract for our monthly outsourced Accounting and Controller/CFO Services.

We provide services to all kinds of customers – mainly small businesses, and we are industry agnostic. Our clients have ranged from pre-revenue to $20M in revenue.

Our team uses QuickBooks Online for outsourced Accounting and can get you set up or converted over from another platform if it makes sense. They also touch on multiple POS systems and other ad hoc apps that integrate with QuickBooks Online. We use bill.com for bill payments to keep a good segregation of duties.

As a client, you receive your own secure email address that our team uses to pass information back and forth. Our team has an information security policy with appropriate IT monitoring, and our teams are well-equipped to use things like Google Docs, Sharefile, or Dropbox for sensitive information. We also only allow our teams view-only access to your bank account, so your financial information is safe.

Our Managers are much more than managers; they’ve been Controllers in prior roles. In fact, some of our accountants and bookkeepers are as well. Because of the flexible structure of our company, we’ve been able to attract incredible talent. Those who haven’t been Controllers have deep experience in accounting and QuickBooks Online, and many are also QuickBooks Online Pro certified. As far as the CFOs, well, they’ve been CFOs. Usually for a long time and in the same industry as your business (we do that on purpose).

No, you will have access to your books when you work with us, and your assigned Manager will work with you to curate a process that works for both parties when it comes to “who does what.”

No, Keep Financials is not a CPA firm itself; however, we’re a division of a large CPA firm called GBQ, both based in Columbus, Ohio. So, it’s easy for us to get you tax help if you need it. We just call our colleagues.

We’ll do all the hard work. Our team will take you through an onboarding process where we will learn more about your business and understand your processes and where your data lives. Don’t worry if you don’t have processes, we can help create them. From there, we’ll do the work, and you’ll get your financials every month.

It’s all about your business and what you need. Some clients need more services than others, and some companies are more complex than others. We will want to know the size of your organization, the type of help you need, and some specifics about the number of sources of data, and we’ll come up with a quote from there! We bill on an hourly basis so we can grow or contract as your business does!

The short answer is that it’s customized for every client depending on where the data lives.

The boring answer is: First, we input data into your QuickBooks File (either from bank and credit card statements provided by the client or this may automatically happen if your bank and credit cards are connected to the platform), then we reconcile the accounts and produce the monthly Financial Statements. As long as we have what we need, or access to what we need, by the 5th of the month, we turn a 10-day close and have Financial Statements in your hands by the 15th of the month. If we’re helping with Invoicing and/or Bill pay, we work with you throughout the month on a cadence that makes sense to you and your business, all the while keeping those records up to date in your QuickBooks account as well.

It’s really about if you want to manage accountants and finance people or not. Our accounting services allow you to get the same results without hiring and managing

Tax Accounting includes a CPA filing your business (and sometimes personal) taxes.  In our world, Outsourced Accounting covers the record-to-report portion of the monthly accounting recordkeeping process (AP/AR, Invoicing, assistance with Bill Pay and Payroll, bank and credit card Reconciliations, and production of Financial Statements – P&L and Balance Sheet).

Yes, as long as we can have a segregation of duties (meaning our people don’t approve the bills or directly make the payments (they don’t have access to do that anyway). We can get them set up for payment, but ultimately, we want you to decide when your company is making payments.

We assign you to a dedicated Manager who will work with you to understand your business’s unique needs. And, we can help your business no matter where you are located. Our services are virtual, meaning we can connect with you via email, video conference, and/or phone.

Our clients are small businesses primarily showing revenue in the $20 million and under range, including some that are funded but still pre-revenue.

It doesn’t matter where you’re located; we are there for you whenever and wherever you need us because we work remotely. We have clients and employees in multiple states.